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Payroll · SSP evidence

SSP fit note evidence: separate the first 7 days from payroll proof.

Sick pay handling becomes clearer when the employer separates self-certification, fit note evidence, qualifying days and payroll decisions before running pay.

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Statutory Sick Pay fit note 7 days checklist

Help UK payroll operators preserve SSP and fit-note evidence before payroll processing. Updated 2026-06-29.

Checklist controls

CheckWhat to confirmProof to retain
AbsenceFirst sick day and return date.Employee message.
7 daysSelf-certification period.Internal record.
Fit noteEvidence after 7 days if required.Fit note or copy.
SSPEligibility and qualifying days.Payroll calculation.
BoundaryCompany sick pay or adjustments.Policy note.

Evidence

Do not ask too early.

Keep the first 7 days separate from fit note handling.

Payroll

Qualifying days matter.

SSP evidence should match payroll records.

Limit

Employment risk.

Disputes, disability or dismissal risk need HR/legal review.

SSP evidence packet

  1. Record the first day of sickness and employee notification.
  2. Use self-certification for the first 7 calendar days where applicable.
  3. Request and save fit note evidence after the 7-day point if needed.
  4. Check SSP eligibility, qualifying days and payroll treatment.
  5. Keep company sick pay, adjustments and HR decisions in a separate log.

FAQ

When is a fit note needed?
GOV.UK says employees can self-certify for the first 7 days; after that employers can ask for a fit note.
Is SSP the same as company sick pay?
No. Company policy can add separate rules.
Is this employment advice?
No. It is a payroll evidence checklist.

Updated 2026-06-29. This page is independent and does not replace official services, professional advice or site-specific rules.